Effective Date: March 23, 2023.
1. Introduction and Overview.
2. Information Collection.
A. Information You Provide.
We may collect information you provide to us when you use the Service, including information when you contact us or apply for a job. The categories of information we collect include:
• Identifiers, including your name and email address.
• Professional, employment, or education-related information, including your employment and work history, transcripts, references, and other information necessary to consider you for a job, or to employ you, including information necessary for background checks.
Please do not provide any information that we do not request.
B. Information Collected Automatically.
In addition, we (and our Service Providers) may automatically collect information from your browser or device when you use the Service. Some examples of information we may collect include:
• Internet activity, including data about the pages you visit, the emails you view, the time of day you browse, and your referring and exiting pages;
• Device information, including data about the type of device or browser you use, your device’s operating software, your internet service provider, your device’s regional and language settings;
• Device identifiers, such as IP address; and
• Non-precise location data, including location derived from an IP address or data that indicates a city or postal code level.
We use various current – and later – developed technologies to automatically collect information (“Tracking Technologies”), including the following:
• Log Files, which are files that record events that occur in connection with your use of the Service.
• Cookies (the less delicious kind), which are small data files stored on your device that act as a unique tag to identify your browser. We use two types of cookies: session cookies and persistent cookies. Session cookies make it easier for you to navigate our website and expire when you close your browser. Persistent cookies help with personalizing your experience and supporting security features. Persistent cookies may remain on your device for extended periods of time, and generally may be controlled through your browser settings.
For further information on Tracking Technologies and your rights and choices regarding them, see the “Third Parties” and “Your Rights and Choices” sections below.
C. Information from Other Sources.
3. Use of Information.
• Manage our Service, including provide access to our content (yay!).
• Perform services requested by you.
• Respond to your comments, questions, and requests, and provide customer service.
• Send you technical notices, updates, security alerts, information regarding changes to our policies, and support and administrative messages.
• Prevent and address fraud, breach of policies or terms, and threats or harm (yikes!).
• Monitor and analyse trends, usage, and activities.
• Conduct research, including focus groups and surveys.
• Improve the Service or other FilmNation websites, apps, marketing efforts, products and services.
• Develop and send you direct marketing, including advertisements and communications about our and third party products, offers, promotions, rewards, events, and services. Consider you for employment or for human resource and benefit purposes if you are employed
• Fulfill any other purpose disclosed to you or with your consent.
Notwithstanding the above, we may use information that does not identify you for any purpose except as prohibited by applicable law. For information on your rights and choices regarding how we use information about you, please see the “Your Rights and Choices” section below.
4. Disclosure of Information.
• Service Providers. We may disclose information to our agents, vendors, and other service providers (collectively “Service Providers”) in connection with their work on our behalf. Service Providers assist us with services such as data analytics, marketing and advertising, website hosting, human resource and benefits, and technical support. To the extent required by law, Service Providers are prohibited from using information about you for any purpose other than to provide this assistance, although we may permit them to use information that does not identify you for any purpose except as prohibited by applicable law.
• Analytics. We disclose information for analytics related purposes. The receiving persons may act as our service providers, or in certain contexts, independently decide how to process your information. For more information on analytics, see the “Analytics” section below.
• Affiliates. We disclose information to our related entities including our parent and sister companies. For example, we disclose information with our affiliates for human resources and benefits, customer support, marketing, and technical operations.
• Partners. We may disclose information to our partners in connection with offering co-branded services, selling or distributing our products, or engaging in joint marketing activities. For example, we disclose information to producers during pre-production, principal photography and post production to compensate individuals working on motion pictures.
• Facilitating Requests. We disclose information to third parties for purposes of facilitating your requests or enabling enhancements, such as when you share our awesome new trailer on Instagram.
• Merger or Acquisition. We may disclose information in connection with, or during negotiations of, any proposed or actual merger, purchase, sale or any other type of acquisition or business combination of all or any portion of our assets, or transfer of all or a portion of our business to another business.
• Security and Compelled Disclosure. We may disclose information to comply with the law or other legal process, and where required, in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. We also disclose information to protect the rights, property, life, health, security and safety of us, the Service or any third party.
• Consent. We may disclose information to fulfill any other purpose disclosed to you or with your consent.
Notwithstanding the above, we may disclose information that does not identify you with third parties except as prohibited by applicable law. For information on your rights and choices regarding how we disclose information about you, please see the “Your Rights and Choices” section below.
5. Third Parties.
A. Third Party Services.
B. Third Party Features.
For further information on Tracking Technologies and your rights and choices regarding them, please see the “Information Collected Automatically” and “Your Rights and Choices” sections.
6. Your Rights and Choices.
A. Tracking Technology Choices.
Most browsers accept cookies (the less delicious kind) by default. You can change your browser settings, to decline or delete cookies. If you use multiple browsers on your device, you will need to instruct each browser separately. Your ability to limit cookies is subject to your browser settings and limitations.
Don’t worry, your browser settings may allow you to automatically transmit a “Do Not Track” signal to online services you visit. Note, however, there is no industry consensus as to what site and app operators should do with regard to these signals. Accordingly, we do not monitor or take action with respect to “Do Not Track” signals or other mechanisms. To learn more about “Do Not Track,” visit http://www.allaboutdnt.com.
Please be aware that if you disable or remove Tracking Technologies some parts of the Service may not function correctly.
You can opt-out of your data being used by Google Analytics through cookies by visiting https://tools.google.com/dlpage/gaoptout and downloading the Google Analytics Opt-out Browser Add-on. Please note that this opt-out only applies to the specific browser or device from which you opt out. We are not responsible for the effectiveness of any opt outs offered by other entities.
You can unsubscribe from receiving promotional emails by following the unsubscribe instructions at the bottom of the email, or emailing us at firstname.lastname@example.org with the word UNSUBSCRIBE in the subject field of the email. Please note that you cannot opt out of transactional messages.
D. Your California Privacy Rights.
For our West Coast friends, California’s “Shine the Light” law permits customers in California to request certain details about how certain types of their information are disclosed to third parties and, in some cases, affiliates, for those third parties’ and affiliates’ own direct marketing purposes. If you are a California resident and wish to obtain information about our compliance with this law, please contact us as set out in the “Contact Us” section below. Requests must include “California Privacy Rights Request” in the first line of the description and include your name, street address, city, state, and ZIP code. Please note that we are not required to respond to requests made by means other than through the provided email address or mail address.
E. Your European Privacy Rights.
For our cross-Atlantic friends in Europe, you have additional rights as set out in the “Additional Disclosures for Data Subjects in Europe” section below.
The Service is not directed to children under thirteen (13) and we do not knowingly collect personal information from children as defined by the U.S. Children’s Privacy Protection Act (“COPPA”). If you are a parent or guardian and believe we have collected children’s personal information in violation of COPPA, please contact us as set out in the “Contact Us” section below.
8. Data Security and Retention.
We implement and maintain reasonable administrative, physical, and technical security safeguards to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. Nevertheless, transmission via the internet is not completely secure and we cannot guarantee the security of information about you.
We retain information for the length of time that is reasonably necessary for the purpose for which it was collected, and as necessary to comply with our legal obligations, resolve disputes, prevent fraud, and enforce our agreements.
9. International Transfer.
11. Contact Us.
Business & Legal Affairs Department
150 West 22nd Street
New York, NY 10011
12. Additional Disclosures for Data Subjects in Europe.
These additional disclosures and rights apply only to individuals located in the European Economic Area, Switzerland, or the United Kingdom (collectively, “Europe”). Terms have the meaning ascribed to them in the General Data Protection Regulation (“GDPR”).
A. Data Controller.
Data protection laws in Europe make a distinction between organizations that process personal data for their own purposes (known as “controllers”) and organizations that process personal data on behalf of other organizations (known as “processors”).
FilmNation acts as a controller with respect to personal data collected as you interact with our service.
B. Lawful Basis for Processing.
Data protection laws in Europe require a “lawful basis” for processing personal data. Our lawful bases include where: (a) you have given consent to the processing for one or more specific purposes, either to us, our Service Providers, or our partners; (b) processing is necessary for the performance of a contract with you; (c) processing is necessary for compliance with a legal obligation; or (d) processing is necessary for the purposes of the legitimate interests pursued by us or a third party, and your interests and fundamental rights and freedoms do not override those interests.
C. Your European Privacy Rights.
For our cross-Atlantic friends in Europe, you have the right to access, rectify, or erase any personal data we have collected about you. You also have the right to transfer your data or even restrict or object to our processing of personal data we have collected. You can also ask us not to process your personal data (or provide it to third parties to process) for marketing purposes or purposes materially different than for which it was originally collected or subsequently authorized by you. You may withdraw your consent at any time for any data processing we do based on consent you have provided to us.
You may exercise your rights by submitting a written request to us at the address set out in the “Contact Us” section above. We will respond to your request within 30 days. We may request specific information from you to help us confirm your identity and process your request. Applicable law may require or permit us to decline your request. If we decline your request, we will tell you why, subject to legal restrictions.
If you have a complaint about our use of your personal data or response to your requests regarding your personal data, you may submit a complaint to the data protection regulator in your jurisdiction. In addition to the contact information above, please contact our:
Data Protection Officer